Guidelines for Submitting Materials

When submitting a Transfer Credit Approval Form, the first page is entering in the External Institution’s Name, which should be listed within the selection by selecting the box and typing in the external institution’s name. If the external institution you are submitting an evaluation for is NOT available, there should be an option below the selection titled “Add a new option” to add in the external institution. Make sure all information is filled out accurately for the external institution as the Transfer Credit Evaluation Office will review the external institution submitted to see if this is an accredited institution. Our office will follow up with you with any additional questions as needed.

Students MUST list a direct UM Course Equivalency for a submitted course evaluation. Search the LSA Course Guide for similar course topics listed for the external course(s) taken to match the closest UM Course Equivalency. The CoE Bulletin Course Guides may also help students review ALL CoE Courses when submitting course evaluations. Make sure to select the correct department when reviewing courses.

The UM course for which you are seeking credit must be specified by an accurate UM departmental abbreviation and course number, (e.g., MATH 115). If students have questions regarding if a course is still active, please email [email protected].

A Course Description is provided by the external institution. This information can usually be found on the external institution’s website and/or course catalog. Many courses will require at least a detailed syllabus for review, see information below. A course description may be acceptable for some courses.

A course syllabus should be included with every Transfer Credit Approval Form submitted. The course syllabus provided should be within the last 5 years of when the course was taken and be submitted as 1 single PDF file per course and not a Google Drive Link or Zip Folder.

A course syllabus should contain the course description, outline of the course, course topics covered in detail whether in learning outcomes or a weekly topics course schedule, grading policy, and course textbook(s)/supplemental materials. Without timely submission of a recent course syllabus for each requested evaluation, the course evaluation is likely to be delayed until the requested course material is provided. In this situation, the student is responsible for re-submitting another Transfer Credit Approval Form with the requested course material. It may be best for the student to wait to submit a Transfer Credit Approval Form until all course material has been provided for the course evaluation process.

If a course syllabus is not available, it is encouraged for the student to contact the external institution/department/instructor to request a recent course syllabus for the course(s) for the evaluation process. The student should be able to find the external institution’s contact information on the external institution’s website, such as the course department page or staff directories. If needed, the external institution/department/instructor can send confidential course materials directly to [email protected] (have the external institution contact include your first and last name and UMID). Please let the external institution contact know that the requested course material will remain confidential and not shared with any other department or personnel other than the course evaluator.

If the course material is in another language, include the English translation first and then untranslated version in 1 single PDF file per course. You may use online tools such as Google Translate to provide the English translation. You may also try right-clicking on the webpage containing the course materials to see if “Translate to English” can be selected. You can also convert the PDF into a Word Document to Translate Document using the menu tab option Review.

All course materials should be combined into 1 single PDF file per course and submitted with the Transfer Credit Approval Form. The File Name should use the following convention: Subject Abbreviation and/or Catalog Number, University Name, Current Month-Year. Example Name: MATH 3450, Univ of Akron, 3-2025. If there is no course information for the subject abbreviation and/or catalog number, please use the following convention: Course Title, University name, Current Month-Year. Example Name: Intro to Engineering, Univ of Akron, 3-2025.

Some courses may require additional course materials other than a detailed course syllabus, such as exams, midterms, labs, quizzes, homework, research, and/or projects pertaining to the course. This information is especially relevant for Chemistry, Math, Physics, EECS, and MECHENG evaluations or any course evaluation that the evaluator requests additional course materials to further evaluate the course.

Refer to the information in Course Syllabus tab for how students can reach out to their external institution OR how the external institution can reach out to [email protected] for the requested course materials.