Guidelines for TCAF

The Transfer Credit Approval Form (TCAF) is designed for current undergraduate College of Engineering students to have courses pre-approved before their enrollment as a guest student at another college/university.  Non-CoE students don't have access to the form. LSA students: See note at very bottom of this page. 

You will need to submit a TCAF if one (or more) of the following four statements below are true:

1. You have checked both equivalency databases below and the course you are looking for is NOT listed in either one.  

*College of Engineering (CoE) Course Equivalency Database: http://apps.engin.umich.edu/equivalencies/


*Office of Undergraduate Admissions (OUA) Course Equivalency Database: 
http://www.ugadmiss.umich.edu/TCE/Public/CT_TCESearch.aspx


*CoE students need to be able to navigate between both databases for equivalencies as we use both databases for posting transfer credit. First look at and refer to the CoE database. This database takes priority for CoE undergrad students.  If a course is not found on the CoE database, then check the OUA database second. If a course is listed only on the OUA equivalency database then you may refer to that evaluation as long as the course is a) not expired b) not taken online c) not a pre-calculus MATH/PHYSICS course d) not listed on the CoE database as something else. If you are confused, you may submit a TCAF for confirmation and/or clarification of transfer course equivalency.  You may do this even if the course is already listed and approved on either database. If already listed, you should include a note about which database you already found the course on in the request form. For courses that are already approved for what you desire, you do not need to provide material for review.  Some courses will say a certain level of departmental credit usually abbreviated as 100, 200, 300-level dept, etc. These courses do NOT transfer to a specific/direct U-M course, such as U-M MATH 215, and may or may not fulfill your degree requirements****.  For that reason, you should always consult with your advisor(s) prior to taking courses externally, and especially when a TCAF is not submitted. We recommend obtaining email confirmation from your advisor. It is the responsibility of the student to meet with their Department, IPE, major, minor, dual degree advisor, etc. to determine how the credits earned may or may not be counted toward their degree requirements, as a course being approved for transfer does not mean it will inherently fulfill degree requirements. Remember that we confirm transfer course equivlancy/how credit will be posted on the unofficial transcript.  We do not confirm fulfillment of degree requirements/how courses might be applied towards your particular degree requirements. After receiving confirmation of transfer course equivalency via the TCAF, students are highly recommended to consult with their advisor or program advisor regarding degree/program requirements.

****For initial (first time) MATH course evaluation or re-evaluation requests, including expired courses, please submit requests directly to the Math Department at this link. You will need to login using an email, find the instituiton, and submit the course(s) for review. Prospective students should also use the link provided. If seeking direct equivalency, look for any notes from the Math Department regarding the review. If the MATH course is already evaluated as desired (such as direct equivalncy for MATH 116), and you are just seeking confirmation of current equivalency, please submit the MATH request via the blue button at the bottom of this webpage. 

2. You found an equivalency listed, but it has expired, or will be expiring soon, or you just desire re-evaluation.

3. You are planning to study in another country, whether a study abroad experience through the University of Michigan International Programs in Engineering (IPE), a non-UM program, or an international college. If you are participating in a study abroad program, please contact your study abroad advisor for assistance in locating or obtaining course information. Students taking or planning to take courses through the Center for Global and Intercultural Study (CGIS) should NOT submit a regular TCAF via the link below. Instead, please consult with IPE and/or CGIS directly as policies and procedures regarding credit are not the same as those outlined on this webpage. We will accept official transcripts from certain third-party study-abroad providers, however, please email our Credit Eval office directly to confirm whether or not a third-party study-abroad transcript will be accepted BEFORE taking the course along with submitting a TCAF. For third-party study-abroad providers, we highly recommend that students ensure a copy of an accredited college/university transcript is provided along with the third-party transcript. Providing this may be beneficial for students seeking recognition beyond our Credit Eval office (e.g. may be requested or required in the future for transferring credit elseware or recognition). Credit that is issued from a third-party study-abroad transcript is posted on the U-M unofficial transcript generically under Foreign Studies/Training Crdt. Credit that is issued from receiving an official college/university transcript directly is posted on the U-M unofficial transcript under the external college name. 

4. You intend to take a course online.
Per UM-Ann Arbor departmental policy, we DO NOT ALLOW transfer credit for any ONLINE courses within these subject areas: IOE, CEE, CHEM, ECON, EECS, MECHENG, MATH, PHYSICS, and SPANISH.  Foreign language courses focusing on language development are also not to be taken online. Prior to taking any course(s) online, you MUST submit a TCAF and indicate on the form that you will be taking the course online, even if the course is already approved on either the CoE or OUA Equivalency Database. Online courses are indicated on the CoE Database by a checkmark.   


Procedure for Transfer Credit Approval 

Early planning is essential. Please allow 2-4 weeks for courses to be evaluated.  NOTE: We do not send automatic emails/notifications, and reply to inquiries & evaluation requests in the order they are received.  Please be patient and refrain from sending multiple emails.

Step 1 - Course Selection

  • Meet with your academic advisor to determine best course options. 
  • Select the institution you plan to attend as a guest student. 

Step 2 - Review above equivalency databases to determine if the course has been evaluated.   

Please list all courses you intend to take at the guest institution on your TCAF. You can list up to 8 courses per submission at a time. Each institution needs a separate TCAF. Students should not submit over 15 course requests at a time. Submitting excessive requests at one time will limit our ability to respond to your requests in a reasonable amount of time. For international course evaluations especially, check to make sure courses are offered the desired term and in the desired language of instruction. Do some of your own research regarding how the course units may transfer to semester hours here at U-M. When submitting multiple courses in a single TCAF, you will not receive a response to any one course until all courses have been thoroughly evaluated. You will need to specify the following when submitting a TCAF:

*General info:

Your Name: 

Your Email: 

Your UMID:

Your Major: 

Transfer Institution Name: 

Is the institution outside of the U.S. (Y/N): 

Term the course was taken/will be taken:

Year the course was taken/will be taken: 

 

*Course info : (per course)

Course subject abbreviation & number:

Course full title/name:

Method of Instruction (lecture, lab, lect. & lab, online) – 

Credit hours at the transfer institution – 

Possible UM Equivalent/course you desire credit for here

PDF attachment: 

CoE students can click on the blue button below to submit this information.  


ADDITIONAL IMPORTANT INFORMATION (PLEASE SKIM THROUGH ALL THAT APPLY)

***Credit is only accepted from accredited colleges or universities. None is granted for an internship, co-op, practicum, military work, or life experience. Please note that a grade of "T" will show for credit, and the grade will not count in your UM cumulative GPA, unless it is credit taken at UM-Ann Arbor for cross-campus transfer students. Grades will not show for courses taken at UM-Dearborn and UM-Flint. Cross campus transfers should note that a "C-" will be accepted only if earned on the University of Michigan-Ann Arbor Campus for courses other than math, science, engineering, or other prerequisites for admission. Students cannot receive credit for the same course twice. Credit will not be granted for more than what the course is worth here at U-M for direct course equivalencies (e.g., No 5 credits for MATH 115), OR more than what the course is taken for externally creditwise (e.g., No 4 credits for PHYSICS 240 when the transfer course is only worth 3 semester units).

***Note that the following courses are Not Transferable:  Any Online courses in the subject areas of IOE, CEE, CHEM, ECON, EECS, MECHENG, MATH, PHYSICS, and SPANISH.  Also, Not Transferable are the following types of courses:  physical education, sports, fitness, weight lifting, personal wellness, health & wellness, personal finance, food & nutrition, welding, CAD, drafting, graphics, robotics, pre-engineering courses, computer operation courses such as Microsoft applications (e.g: MS Excel, Access, Word, PowerPoint), SWC (Sweetland Writing Center), ELI (English Language Institute), pre-calculus MATH courses (e.g. U-M MATH 100, 103, 104, 105, 106)*, non-calculus based PHYSICS courses (e.g. U-M PHYSICS 119, 126/128, 125/127)*, non-calculus based CHEM courses (e.g. U-M  108), Independent Study, pass/fail or credit/no credit classes, and any course receiving a grade of "C-" or below. Specific IOE courses in the 200- and 300-level range are generally not transferable with a few occasional exceptions such as IOE 265.  *Note regarding non-calculus MATH & PHYSICS courses: Starting FT 2016, qualifying CoE students may transfer in PHYSICS 115 for 2 credits. Either MATH 105 (4cr) or MATH 110 (2cr) may also be transferred, but not both. This iparticularly relevant for Cross Campus students who previously did not receive this credit. If appropriate, transfer & other CoE students may receive similar credit for qualifying transfer courses. 

****For initial (first time) MATH course evaluation or re-evaluation requests, including expired courses, please submit requests directly to the Math Department at this link. You will need to login using an email, find the instituiton, and submit the course(s) for review. Prospective students should also use the link provided. If seeking direct equivalency, look for any notes from the Math Department regarding the review. If the MATH course is already evaluated as desired (such as direct equivalncy for MATH 116), and you are just seeking confirmation of current equivalency, please submit the MATH request via the blue button at the bottom of this webpage 

****For evaluation requests within BIOLOGY, EEB, or MCDB, our office can review for departmental credit only (e.g. BIOLOGY 300-level dept. or MCDB 300-level dept.). Submit these requests via the TCAF below.  If you are seeking direct equivalency (e.g. BIOLOGY 171, 172, &/or 173) work directly with the Biology Department at this link, and forward us (engincredit) the results afterward for posting. 

****For re-evaluation or initial evaluation requests within CHEM or BIOLCHEM, the external course instructor and/or department offering the course(s) will need to send a detailed sample syllabus, copies of exams, quizzes, and laboratory experiments (when applicable) directly to our Chemistry Department for review at chemundergrad@umich.edu . Please remind the instructor and/or department to include your UMID & name when sending course material to the Chemistry Department for review. We can confirm via the TCAF equivalencies for CHEM courses that are already listed on either the CoE or OUA database, and do not require further evaluation. No material is needed if the course is already approved as you desire. 

***PHYSICS 140/141 & 240/241 courses are once again transferable.  The competency exam was only required for PHYSICS 140/141 & 240/241 courses taken during Fall 2014. For PHYSICS courses taken on or after 1/1/15 - NO ONLINE Physics transfer credit will be accepted. 

***For policy for transfer credit while dual enrolled in high school see this link

***In general, there is no pre-evaluation for U-M EECS 280 or EECS 281. AFTER taking the course, the student may request evaluation for EECS 280 or EECS 281 equivalence (note that equivalence is rarely granted). The evaluation will involve an interview, test, and/or programming assignment.  Contact ugadmin@eecs.umich.edu for more information on that procedure.  Current students that have already completed the transfer course should make and advising appointment with Peter Chen. You may schedule an appointment by using this link


***If the course(s) you are requesting be evaluated are NOT listed on either database you must submit the following materials to engincredit@umich.edu prior to requesting the course(s) be evaluated/submitting a TCAF (see 1-6 below). Either that, OR material can be submitted during TCAF submission by either including a link/syllabus URL to course material, OR clicking on "Submit Form" AFTER which you will be prompted to upload 1 PDF per course request. The minimum needed for review is usually a detailed syllabus, but some courses require more. We prefer 1 PDF file per course over a link to material. If material is not directly accessible from a link it must be converted into a PDF.  Do not give us a link to a course guide on another institutions webpage, and expect us to locate material for the course. If emailing, ALWAYS INCLUDE YOUR FULL NAME AND UM ID NUMBER IN THE SUBJECT LINE OF EVERY EMAIL YOU SEND.  If the course(s) are already approved as you desire and not expiring you do not need to submit any course material with your TCAF. If you desire reevaluation for something better, evaluation in the first place, or the course is expiring material needs to be submitted for review. If you are participating in a study abroad program, please contact your study abroad advisor for assistance in locating and/or obtaining course syllabi prior to submitting evaluation requests. 

  1. The UM course for which you are seeking credit specified by an accurate UM departmental abbreviation and course number.(e.g., MATH 115) 
    Not sure what UM course to request? Search CoE courses or search LSA courses.  Remember that departmental credit within a particular UM subject area may also be requested. For MECHENG & EECS courses especially, students need to look over the ME course profiles or EECS course profiles prior to making submissions to ensure that all the critical topics are covered.  Students also need to provide information showing coverage of key topics.  
  2. Syllabus: an outline of the course, specifying topics covered in detail and indicating the supplemental materials/textbook(s) used.  Without timely submission of a recent syllabus for each requested evaluation, the course is likely to be denied for transfer credit without review.  In this situation, you are responsible for re-submitting another TCAF once course material is obtained.  Please wait to submit a TCAF for any courses which need material in order to be reviewed until that material becomes available to you. 
  3. Course Description as provided by the external institution. This information can usually be found on the institutions website. Many courses will require at least a detailed syllabus for review. A course description may be acceptable for some courses.  
  4. Attach course information in 1 single PDF file per course submitted. Name the file with the following convention: Subject Abbreviation, Catalog Number, University Name, Current Month-Day-Year. Example Name: MATH 3450 Univ. of Akron 3-12-15  Combine files into one single PDF file per course using this PDF merger if needed: http://www.pdfmerge.com/  or https://foxyutils.com/mergepdf/ Webpages can be saved as PDF files by right clicking>selecting print>selecting "save as PDF".  Also, remember to convert any Word files into PDF documents.  This can be done simply by choosing the format the material is saved. Select file>save as>PDF. 
  5. If available on the web or by contacting the instructor/institution also send any exams, midterms, lab manuals, quizzes, homework, course schedules, or projects pertaining to the course.  This information is especially relevant for Chemistry, Math, Physics, EECS, and MECHENG evaluations.  Most courses within these subjects require a detailed syllabus along with supporting material like example assignments and exams for evaluation. 
  6. If the course material is in another language include both the English translation & the untranslated version in 1 single PDF file per course.  You may use online tools such as Google Translate to provide the English translation. You may also try right clicking on the webpage to see if "Translate to English" can be selected. From that point, use directions in #4 to make a PDF.  When combining documents, please include the English translation first followed by the untranslated text.  

Step 3 - Review Process

  • Upon receipt of your supporting course materials (course description and syllabus), your TCAF will be sent to the appropriate department(s) for evaluation. Please allow 2-4 week for processing time.
  • Once all courses have been evaluated, you will receive an email with an attachment (TCAF-Results). Please review the attachment carefully for course equivalency decisions as they may differ from what you had originally requested.
  • If the TCAF-Results do not match your requested UM course equivalent, please work with your advisor to identify another course(s) at the guest institution and submit a new TCAF.

Step 4 - Registration at Guest Institution

  • Register for the approved course(s) on a graded option.  If attending a Michigan college or university, we advise filling out the Michigan Uniform Guest Application. 

Step 5 - Complete the course and request an official transcript.  Transcripts should be issued from the institution and sent directly to one of the following addresses below.  

GENERAL TRANSFER CREDIT                                                          IPE-SPONSORED STUDY ABROAD

College of Engineering - Recruitment & Admission            OR               International Programs in Engineering
 153 Chrysler Center                                                                           245 Chrysler Center
 2121 Bonisteel Boulevard                                                                   2121 Bonisteel Boulevard
 Ann Arbor, MI 48109-2092                                                                  Ann Arbor, MI 48109-2092

Step 6 - Verify Credit Your UM Transcript

  • Please allow 4-6 weeks for your transfer credit to be processed once UM has received your transcript.
  • You must earn a grade equivalent to a C or better to earn transfer credit. 
  • After 6 weeks, view your unofficial transcript on Wolverine Access to verify that your transfer credit has posted.

If you have questions about the TCAF process, please contact engincredit@umich.edu or 734-763-3953.  ALWAYS INCLUDE YOUR FULL NAME AND UM ID NUMBER IN THE SUBJECT LINE OF EVERY EMAIL YOU SEND.  If you have read and understood all the above:


Transfer Credit Approval Form Button


Notes for LSA Students:
  • Because you do not have access to the form, the above info should be emailed to us. 
  • Do this only to have course evaluated for potential engineering course credit
  • Still read through the information in this form (especially concerning Procedure for Transfer Credit Approval) prior to emailing requests
  • For non-engineering courses, LSA students should use the form in this link LSA Transfer Credit Equivalency Request Form . CoE students should use NOT use the LSA request form.